Privacy Policy – Miss Princess of the World®

  1. Data Controller

  • The controller of personal data processed through the Miss Princess of the World® website and registration processes is PBF PLANET agency s.r.o., Company ID No. 11774738, with its registered office at Keltičkova 1905/44, 710 00 Slezská Ostrava, Czech Republic (hereinafter referred to as the "Controller" or the "Central Organizer").
  • Contact for personal data protection matters:
    • e-mail: miss@missprincessworld.com
    • phone: +420 246 007 520
    • website: www.missprincessworld.com

  1. Personal Data We Process

  • The scope of personal data processed depends on the form, registration process or service you use. This may include in particular:
    • first name and surname;
    • date and place of birth;
    • citizenship and represented country;
    • address and contact details;
    • school, occupation or organization details;
    • modelling, competition, professional or work experience;
    • links to public profiles and social media;
    • photographs, video presentations and other materials submitted as part of registration;
    • body measurements and production-related information required to assess and potentially prepare participation;
    • information relating to national representation, partnership, media, the Alumni community or other cooperation.
  • As a standard rule, applicants are not required to provide passport numbers or detailed travel and health information in the initial public qualification application.
  • Only selected finalists and substitutes may subsequently be asked through a separate non-public process to provide:
    • travel document information;
    • information necessary for transportation, visas, accommodation, insurance and participation arrangements;
    • emergency contact information;
    • a limited range of health, allergy, medication and dietary information necessary for the safe organisation of participation.
  • Copies of passports, medical records or similar documents are not normally requested through public website forms.

  1. Purposes of Processing

  • Personal data are processed in particular for:
    • receiving, recording, verifying and assessing applications;
    • assessing compliance with qualification requirements;
    • verifying identity and the authenticity of an application;
    • communicating with applicants, finalists, National Organizers, partners, media and other persons interested in cooperation;
    • preparing selection procedures, online interviews and jury assessments;
    • preparing subsequent contractual and organisational documentation;
    • preparing transportation, accommodation, visa, insurance, production and related arrangements for selected finalists;
    • safely organising the programme, accommodation, meals and responding to possible emergencies;
    • managing the Alumni community;
    • handling partnership, media and other organisational or business contacts;
    • protecting the rights, security and legitimate interests of the Controller and the Miss Princess of the World® brand.

  1. Legal Bases for Processing

  • Depending on the specific purpose, personal data may be processed:
    • in order to take steps at the request of the data subject prior to entering into a possible contract and subsequently for the performance of a contract;
    • on the basis of the legitimate interests of the Controller, particularly in verifying the authenticity of registrations, protecting the Controller's rights, maintaining security and protecting the brand;
    • to comply with legal obligations applicable to the Controller;
    • on the basis of consent where consent is required, particularly for optional future contact or another separately specified purpose.
  • Health data are a special category of personal data. Where health or related information is requested from a selected finalist, it will be processed only to the extent necessary and on the basis of her separate explicit consent.
  • Consent may be withdrawn at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

  1. Photographs, Video and Public Presentation

  • Photographs and video materials submitted during the qualification process may be used for internal assessment of the applicant and preparation of the selection process.
  • Photographs identified as intended solely for internal or production purposes will not be published.
  • If an applicant is selected to proceed or becomes a finalist, the specific conditions governing media presentation and publication of her name, represented country, profile information, photographs and video materials will be set out in subsequent documentation and, where applicable, the participation contract.

  1. Recipients of Personal Data

  • Personal data may be accessed, to the extent necessary, by:
    • authorized employees and collaborators of the Central Organizer;
    • providers of website operation, hosting, e-mail and related technical services;
    • authorized National Organizers or cooperating organizations where their involvement is necessary for a particular selection process;
    • contractual partners necessary for the implementation of a specific event.
  • For a selected finalist, necessary data may also be provided, to the appropriate extent, to carriers, accommodation providers, insurers, transfer providers, visa service providers, cruise companies or other providers necessary to arrange participation.
  • Health and dietary information will only be disclosed to persons or providers who genuinely require it for the finalist's safety, meals, accommodation, programme organisation or emergency assistance.
  • Personal data are not provided to third parties for their own marketing purposes without an appropriate legal basis.

  1. Transfers Outside the European Union and EEA

  • Due to the international nature of Miss Princess of the World®, it may in a particular case be necessary to transfer certain personal data to a recipient outside the European Union or the European Economic Area, for example in connection with national representation, transportation, accommodation, visa arrangements or an international event.
  • Such transfers will only take place to the extent necessary for the relevant purpose and using a transfer mechanism permitted under the GDPR.

  1. Retention Period

  • Personal data are retained only for as long as necessary for the purpose for which they were collected.
  • Data relating to applicants who do not proceed to the next stage will normally be retained for no longer than 12 months after the relevant selection process has ended, unless another legal basis exists for further retention or the applicant has separately consented to future contact.
  • Data relating to selected finalists, National Organizers, partners and other contractual collaborators may be retained for the duration of the relevant relationship and subsequently for the period necessary to comply with legal obligations or protect the Controller's legal claims.
  • Health and related information concerning a selected finalist will be retained only for as long as necessary to safely prepare and implement her participation and address any related matters, after which it will be deleted unless a separate legal basis requires further retention.
  • Data processed solely on the basis of consent will be processed until the consent is withdrawn or until the purpose for which consent was given ceases to apply.

  1. Your Rights

          Subject to the conditions set out in the GDPR, you have in particular the right:

  • to receive information about the processing of your personal data;
  • to access your personal data;
  • to request correction of inaccurate or incomplete data;
  • to request erasure where the legal conditions are met;
  • to request restriction of processing;
  • to object to processing based on legitimate interests;
  • to data portability where the applicable conditions are met;
  • to withdraw consent at any time where processing is based on consent;
  • to lodge a complaint with the Czech Office for Personal Data Protection.

         Requests concerning personal data may be sent to: miss@missprincessworld.com

  1. Security of Personal Data

  • The Controller takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or unauthorised disclosure.
  • Access to personal data is limited to persons who require it to perform their work, contractual or organisational duties.

  1. Website Forms

  • By submitting a form, you confirm that you have been informed of this Privacy Policy.
  • Where a form contains separate consent for a specific purpose, such as future contact or the processing of health data, that consent is provided separately and may be withdrawn at any time.

  1. Cookies

  • Information about the use of cookies and the available settings for individual cookie categories is provided in the separate Cookie Statement available on the website.

  1. Final Provisions

  • The Controller may update this Privacy Policy from time to time, particularly in response to changes in services, forms, technologies or legal requirements.
  • The current version will always be published on the official Miss Princess of the World® website.

          This Privacy Policy takes effect on 20.8.2026.